Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to creating healthier communities together. Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.

Come be part of our vision as CMH leads in innovation and compassion!  To learn more about CMH, please visit our website at www.cmh.org.

Why Should You Apply to CMH?

• Healthcare of Ontario Pension Plan (HOOPP)
• Group benefits, including health and dental, for full-time employees
• Employee and Family Assistance Program
• Leadership and Quality Improvement Curriculum
• Career Development & Education Grant
• Wellness, & Wellbeing Program
• Diversity, Equity and Inclusion Initiatives

Salary Range: $34.12 - $40.62

Position Summary:

This position reports to the Manager, Human Resources.  The Administrative Assistant - HSW is an extremely organized and detail oriented member of the Human Resources team in a fast paced, high volume department at the Hospital.  The incumbent will work collaboratively with the Health, Safety and Wellness Team. This role includes: reception, data input, new employee onboarding, clerical duties, etc.

Key Accountabilities:

• Serve as the primary first point of contact at reception, managing incoming phone calls, directing inquiries to the appropriate HSW team member, and greeting all in person visitors. Provide coordination and workflow support by triaging questions, scheduling appointments, and distributing required documentation to employees, volunteers, students, contractors, and other healthcare workers.
• Regularly updates files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed
• Administration of Health Safety and Wellness correspondence (employment letters, courier packages), processing of invoices, and other requests as needed
• Report generation including, immunization compliance reports, attendance reports, and other reports as required
• Disability Management – including short term disability (STD), WSIB and long term disability (LTD) claim file administration
• Administer the Attendance Support Program
• Assist in planning, promotion and implementation of Health and Safety and Wellness & Well-Being initiatives
• Develop monthly calendars, e-mails and flyers to promote wellness information, on-site events and health promotion days
• Assists with staff and volunteer orientation sessions
• Updates policies, manuals and other training materials
• Book, and track preplacement Health assessments
• Coordinate monthly Joint Health and Safety Committee meetings, take minutes and follow up as required
• Complete monthly JHSC Newsletter
• Updated and maintain HSW intranet page completing HSW posts as required.
• Complete N95 Mask Fit Testing
• Maintain records and assist with coordination of health and safety education and training such as Transportation of Dangerous Goods, Spill Control, WHMIS, working at heights, Code Brown training etc.
• Support coordination of safety inspections
• This position will also support and cover the Human Resources Administrative Assistant Office when required.
• Other duties as assigned
  

The physical demands of the role may include but are not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling.  This position contributes to ensuring there is a safe environment for patients, staff and visitors.

Posted hours do not constitute a guarantee that shifts will not be subject to change.

Skills and Qualifications: 

• Post-secondary education in Human Resources, Office Administration and/or equivalent combination of education and recent relevant administration experience is required
• 2-3 years’ experience in a professional administrative role required, preferably in a unionized health care setting
• High level of initiative and self-direction, well-developed time management skills, and attention to detail
• Experience with Microsoft Office and Meditech, Parklane and RL Solutions would be an asset
• Demonstrated ability to achieve results and to find opportunities to continuously improve service
• High degree of organization, self-motivation and accountability
• Excellence in communication, customer service and interpersonal skills including presentation and development
• Multi-tasking strengths to respond to a variety of requests for information and assistance, correspondence, reports, creating and maintaining files, monitors supplies and aiding in the improving the work flow in the department
• Must handle concerns/issues confidentially and professionally
• Lives the values of Caring, Collaboration, Accountability, Innovation and Respect
• Regular attendance is required
• JHSC and/or Workplace Wellness certification would be an asset

We thank all those who apply, however, only those selected for an interview will be contacted.

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Cambridge Memorial Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH.

Cambridge Memorial Hospital is committed to providing and fostering a respectful, caring, and inclusive workplace that is free from violence and harassment. We provide reasonable accommodation during recruitment and selection to support an equitable process.

CMH Inclusion Statement

At Cambridge Memorial Hospital (CMH), community matters to us. We acknowledge and are grateful for the opportunity to meet, work and offer healthcare on what is the traditional territories for the Anishinaabe, the Haudenosaunee and the Chinnonton.

We are committed to providing and fostering a respectful, caring, and inclusive workplace; one that generates belonging.  We want a work culture where people are free to express their authentic selves and are able to bring their best daily. That includes a workplace that is free from violence, harassment and discrimination of any kind.

We welcome all applicants and encourage members of equity-deserving groups including Indigenous and LGBTQ2SIA+ communities regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, neurodiversity or physical ability.  We promise to ask if needed, and to provide reasonable accommodation to you during the recruitment and selection process to ensure an equitable experience.

To support all of us in this journey, Cambridge Memorial Hospital is an employee partner with the Canadian Centre for Diversity & Inclusion (CCDI) and provides access to all CMH members to CCDI resources and education. We encourage you to reflect upon our inclusive commitment to you as we welcome and encourage you to explore a promising future career at CMH.

Mari Iromoto Executive Champion Diversity, Equity and Inclusion

Susan Toth, Director of Human Resources

We thank all those who apply, however only those selected for an interview will be contacted.

Cambridge Memorial Hospital (CMH) proudly integrates AI-based technologies into its applicant screening process to enhance recruitment. These tools are designed to reduce bias and uphold fair hiring practices based on skills, education, and experience. CMH’s AI serves to assist, not replace, human decision-making, with results audited to ensure quality and equity. This initiative reinforces the hospital’s  commitment to Equity, Diversity, and Inclusion, ensuring the best talent is selected while adhering to its core values.